Todoist is one of the best cross-platform apps for task management. The free version of the app is robust in itself, but if you sign up for one of the premium plans, you get access to everything from reminders, comments, and file uploads, to labels, filters, and templates.
Of course, regardless of the pricing tier you’re on, you can transform your Todoist workflow with a few simple shortcuts. What’s more, you’ll find the best Todoist shortcuts in our cheat sheet below!
The cheat sheet covers keyboard shortcuts for Todoist on the web, desktop, and mobile. It also includes filters, keywords, and other operators that can make both task searching and scheduling seem effortless.
FREE DOWNLOAD: This cheat sheet is available as a downloadable PDF from our distribution partner, TradePub. You will have to complete a short form to access it for the first time only. Download The Todoist Shortcuts Cheat Sheet.
The Todoist Shortcuts Cheat Sheet
| Shortcut | Action |
|---|---|
| Basics | |
| Q | Add new task with Quick Add |
| ¹A | Add new task at bottom of list |
| ¹Shift + A | Add new task at top of list |
| ²S | Add section |
| ³Ctrl + M | Add quick comment |
| U | Undo last action (if possible) |
| Shift + Left-click | Select multiple contiguous tasks |
| Ctrl + Left-click | Select multiple non-contiguous tasks |
| Ctrl + Up Arrow | Move to task above task currently being edited |
| Ctrl + Down Arrow | Move to task below task currently being edited |
| / OR F |
Shift focus to Quick Find (search box) |
| Esc | Cancel current edit |
| Enter | Save newly created task and create new task below it |
| Shift + Enter | Save changes to existing task and create new task below it |
| Ctrl + Enter | Save newly created task and create new task above it OR Save changes to existing task and create new task above it |
| ? | Show Todoist shortcuts |
| ⁴Ctrl + Right Arrow | Increase task indent |
| ⁴Ctrl + Down Arrow | Decrease task indent |
| Shift + Left-click | Complete and archive a sub-task or recurring task |
| ⁵Text Formatting | |
| @ | Add label |
| # | Pick project |
| #ERROR! | Add assignee |
| p1, p2, p3, p4 | Set priority level |
| * TaskName | Hide checkbox for current task |
| Ctrl + B OR **Text** OR __Text__ OR !!Text!! |
Emphasize text in bold letters |
| Ctrl + I OR *Text* OR _Text_ |
Italicize text |
| ***Text*** OR ___Text___ |
Emphasize text in bold letters and italicize it |
| URL(AnchorText) OR [URL](AnchorText) | Create hyperlink |
| `Code` | Insert code inline |
| “`CodeBlock“` | Insert code block |
| ⁶Task Sorting | |
| D | Sort tasks by date |
| P | Sort tasks by priority |
| N | Sort tasks by name |
| R | Sort tasks by assignee (person responsible) |
| Windows-Only Shortcuts | |
| Ctrl + Alt + T | Show/Hide Todoist |
| Ctrl + Alt + A | Open Quick Add task panel |
| M | Enter multi-select mode |
| Alt + Enter | Save and go to comments |
| Tab | Open full task editor |
| Ctrl + F | Open search |
| F5 | Sync manually |
| Home | Navigate to default page |
| PgUp | Navigate to previous view |
| ²Alt + Shift + Right Arrow | Increase task indent |
| ²Alt + Shift + Left Arrow | Decrease task indent |
| macOS-Only Shortcuts | |
| Control + Cmd + T | Show/Hide Todoist |
| Control + Cmd + A | Open Quick Add task panel |
| ²Cmd + Right Arrow | Increase task indent |
| ²Cmd + Left Arrow | Decrease task indent |
| Mobile-Only Shortcuts | |
| Ctrl + N | Open Quick Add task panel |
| ⁷Ctrl + Shift + N | Create new task at top of list |
| Ctrl + Shift + P | Create new project |
| Ctrl + Shift + L | Create new label |
| Ctrl + Shift + F | Create new filter |
| Ctrl + Enter | Submit comment |
| Ctrl + 1 | Open Inbox |
| ⁸Ctrl + Shift + 1 | Open Team Inbox |
| Ctrl + 2 | Open Today |
| Ctrl + 3 | Open Next 7 days |
| Ctrl + 4 | Toggle Projects list |
| Ctrl + 5 | Toggle Labels list |
| Ctrl + 6 | Toggle Filters list |
| Ctrl + F | Open Search |
| Ctrl + , | Open Settings |
| Ctrl + S | Sync manually |
| Keywords for Task Scheduling | |
| every day OR daily |
Every day starting from today |
| every morning | Every day at 9am |
| every evening | Every day at 7pm |
| every weekday OR every workday |
Every Monday, Tuesday, Wednesday, Thursday, and Friday |
| every monday, friday OR ev monday, friday OR every mon, fri OR ev mon, fri |
Every Monday and Friday |
| every 3 days | Every three days starting today |
| every week OR weekly |
Every week starting today |
| every month OR monthly |
Every month starting today |
| every year OR yearly |
Every year starting today |
| every 2nd friday | Every second Friday of the month |
| every 25th OR every 25 |
25th of every month |
| every jun 25th | Every June 25th |
| every last day | Last day of every month |
| every day starting may 5 OR from may 5 |
Every day starting May 5th |
| every day ending may 5 OR until may 5 |
Every day starting today and ending on May 5th |
| every day for 3 weeks | Every day for the next three weeks starting today |
| every day from 10 aug until 20 aug | Every day starting August 10th and ending August 20th |
| every 6 weeks at 09:00 starting jan 3 | Every six weeks starting on January 3rd, at 9am |
| every! two months starting jan 3 | Every two months starting from last completion date |
| ⁹Filters and Other Operators | |
| #ProjectName | Tasks in ProjectName |
| ##ProjectName | Tasks in ProjectName and its sub-projects |
| assigned to: CollaboratorName | Tasks assigned to CollaboratorName |
| assigned by: CollaboratorName | Tasks assigned by CollaboratorName |
| assigned by: me | Tasks assigned by you |
| assigned | Tasks assigned to anyone (including you) |
| shared | All tasks in shared projects |
| recurring | Tasks with a recurring due date |
| no date OR no due date |
Tasks without a due date |
| overdue OR over due OR od |
Overdue tasks |
| 3 days OR next 3 days |
Tasks due within the next three days |
| due before: May 27 | Tasks due before May 27th |
| due after: May 27 | Tasks due after May 27th |
| p1 OR priority 1 |
Tasks with priority level 1 |
| p2 OR priority 2 |
Tasks with priority level 2 |
| p3 OR priority 3 |
Tasks with priority level 3 |
| no priority | Tasks with no priority |
| @LabelName | Tasks with label LabelName |
| no label | Tasks without a label |
| created: Mar 5 | Tasks created on March 5th |
| created before: -365 days | Tasks created more than 365 days ago |
| created after: -365 days | Tasks created within the last 365 days |
| search: KeywordName | Tasks containing keyword KeywordName |
| & | Boolean AND (Eg: p1 & overdue) |
| | | Boolean OR (Eg: shared OR @red) |
| ! | Boolean NOT (Eg: no label & !p2) |
| * | Wildcard operator (Eg: @*tech) |
| ¹Available in Inbox, Today, Next 7 days, and Projects.
²Available in Inbox and Projects only. ³Available on web and macOS only. ⁴Available on web only. ⁵Syntax works in task names and comments only. ⁶Available on web and desktop only; available in Inbox and Projects only. ⁷Available on Android only; available in Inbox and Projects only. ⁸Team Inbox is available only as part of a Todoist Business subscription. ⁹These are available only with Todoist Premium and Todoist Business subscriptions. |
|
Todoist Features You May Have Missed
Given that Todoist is such a feature-rich app, it’s unsurprising that users miss certain features completely. Have you overlooked any Todoist features yourself?
Read the full article: The Todoist Shortcuts Cheat Sheet for Task Management
